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Replace Value

The Replace Value function allows you to make global changes to several Logs at one time. This is very useful if you have to make the same entry into a number of Logs, for example setting the Sign By. The Replace Value function is very powerful and should only be used if you have a good understanding of CLIFF. You should not use it to perform tasks for which dedicated CLIFF functions are provided, for example closing a selection of Logs, adding Logs to a Batch, or renaming offices. Replace Value does rudimentary edits of each Log that is changed to ensure that the content is still valid, for example Date Received is less than Date Completed, but it does not provide comprehensive editing that the dedicated tasks perform.

Note that Replace Value only works on Logs. Referrals for changed Logs are not touched.

Normally only CLIFF Administrators should have access to Replace Value.

To Replace a Value in a selection of Logs

  1. Select or Mark the Logs you wish to change
  2. Choose Replace Value from the Administration menu. The following window is displayed.

    1. Enter the data into the appropriate fields that you want changed in the selected Logs. To remove the contents of a field enter "@" (without the quotes). For checkbox fields click N to remove, Y to enter, or leave unchecked if no change is to be applied.
    2. Click Change.

      Depending on the size of the selection, the processing could take awhile. When complete, the window will be updated to show the number of Logs changed and any errors encountered.