Many of the data fields in CLIFF, including the user-defined fields, have pop-up lists of data associated with them. These lists are maintained as simple tables of data that may be accessed through the Table Maintenance function. The procedure for maintaining the tables of data is similar for all data lists, the only difference is if a list is comprised of single entries, or multiple entries
When opening a table for updating, it is quickly apparent if it is a single entry table, or multi-entry table as shown in the example below:
To Select a Table for Updating
- Click on the
button in the CLIFF menu bar.
- Select the Table to modify from the menu list. One of the above data lists will open.
Updating a Single Entry Table
- ADD - Enter the new value in the field at the bottom of the list and click Add. The new value will appear in the list.
CHANGE - Click on the data value to be changed. The data appears in the field at the bottom. Make the required changes and click Change.
DELETE - Click on the data value to be deleted. Click Delete.
PRINT - Click Print to print the data list. A new window with a printable version of the table will be displayed. Use your web browser's print function to print the document.
EXPORT - Click Export to export your data list from CLIFF. Your web browser will prompt you to save the file being downloaded from the server.
IMPORT - To import data values into your list click Import. A window will be displayed for you to define which file to import. Click the Browse... button to select the file. By default the imported data will be merged with the existing data. If you want the current contents to be replaced by the imported file, click Delete Existing Entries. Finally click Import to start the import.
The file to import must be a text file in standard ASCII format. CLIFF will not import data in Excel or Word format.
Updating a Multi-entry Table
- ADD - Click Add. CLIFF opens a new data entry window. Enter the data as per the specific help for that table and click Save.
CHANGE - Click on the data value to be changed. Click Change. CLIFF opens a new data entry window. Change the data as per the specific help for that table and click Save.
DELETE - Click on the data value to be deleted. Click Delete.
PRINT - Click Print to print the data list. A new window with a printable version of the table will be displayed. Use your web browser's print function to print the document.
EXPORT - Click Export to export your data list from CLIFF. Your web browser will prompt you to save the file being downloaded from the server.
IMPORT - To import data values into your list click Import. A window will be displayed for you to define which file to import. Click the Browse... button to select the file. By default the imported data will be merged with the existing data. If you want the current contents to be replaced by the imported file, click Delete Existing Entries. Finally click Import to start the import.
The file to import must be a text file in standard ASCII format. CLIFF will not import data in Excel or Word format.
NOTE: when information from pop-up lists is entered into data fields in the Logs or the Referrals, the actual data is entered in the field, not a reference back to the table. Therefore caution must be exercised when changing tables. For example, if a Log Type in the table is changed from 'Letters' to 'Correspondence' all the Logs with 'Letters' will not change.
